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Replacing Your Teacher Registration Certificate: Step-by-Step Guide on TSC Portal

Effortless Replacement of Teacher Registration Certificates: A Comprehensive Guide through TSC Portal

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Replacing Your Teacher Registration Certificate: Step-by-Step Guide on TSC Portal

The Teachers Service Commission (TSC) has urged teachers who have lost their teaching registration certificates to utilize the newly enhanced digital system instead of applying manually for a new one.

TSC has improved its Document Management System (DMS) to include the generation of lost documents. The enhanced system has the ability to receive forms, process them, and provide updates to users.

The computerized system is a platform used by TSC staff and teachers to store, share, track and manage files or documents.

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The TSC DMS is part of Enterprise Content Management (ECM) systems, which is related to digital asset management, document imaging, workflow systems, and records management systems.

How to apply for a duplicate TSC certificate

To apply for a duplicate certificate, teachers need to visit the TSC website and create an account or log in using their email address.

After logging in, teachers should upload scanned copies of their ID/passport, bank slip showing TSC number, mobile banking screenshot, marriage certificate, police abstract, and letter of clearance (for expatriates).

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They should attach a letter of clearance from the Ministry of Education Vetting Committee if they are an expatriate.

To apply for a duplicate certificate, teachers must follow these steps:

  • Make an online application on the TSC website (www.tsc.go.ke).
  • Go to the Online Services section, select the Teachers Online option from the drop-down.
  • Fill in the required information, including their ID number, TSC number, surname, phone number, KRA PIN, select their category, and declare their level.
  • Teachers will then be prompted to pay Ksh2,060 before submitting their application. After payment, teachers will receive an email notification once the certificate is ready.

For various scenarios:

  • In the case of a lost, destroyed, or misplaced certificate, upload the original police abstract.
  • For a change of names on the certificate, upload an affidavit or marriage certificate.
  • Submit any other relevant documents as needed.

TSC encourages teachers who have lost their certificates to take advantage of the enhanced system to save time and money.

The newly developed DMS has the ability to track the user’s history since the first log-in to different modifications made by different users. The system is designed to manage files or documents and provide necessary updates to users.

The TSC DMS is part of Enterprise Content Management (ECM) systems, which encompass digital asset management, document imaging, workflow systems, and records management systems. Therefore, teachers are encouraged to capitalize on this digital advancement to obtain their duplicate certificates seamlessly.

Important Notes for Applicants

  1. Complete all sections of the registration application.
  2. Provide accurate information as false details can lead to penalties under Section 44 of TSC Act No. 20 of 2012.
  3. Save part of the form for later completion if needed.
  4. Scan and attach only original documents.
  5. For expatriate teachers, include a letter of clearance from the Ministry of Education Vetting Committee.
  6. For new registration, a non-refundable fee of Kshs. 1050/- is required, while a fee of Kshs. 2060/- is applicable for duplicate certificate applications. Pay through E-Citizen government payment methods (MPesa, Airtel Money, KCB Cash, Equity Cash, E-Agent) before submitting the application.

Replacing Your Teacher Registration Certificate: Step-by-Step Guide on TSC Portal

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